Secure Data Management is the process of establishing standard practices and company policies to maintain the security and integrity of data over time. This includes limiting data access through passwords, using strong encryption tools, and the requirement of two-factor authentication for all logins. It is also crucial to ensure that database systems are configured with best practices to protect against attacks, minimize loss in the event breaches and make it easier for users to know what data has been compromised.

It’s crucial to remember that this is a formal process and that companies must strive to adhere to these rules at all times, or risk the consequences of being irresponsible guardians of customer data. This could include lawsuits and bad press, or even losing customers who switched brands following a data breach.

Step 1 – Identify All Users and categorize – This involves defining all of the groups of users who require interaction with the system and defining the rights that their basic rights will be. It doesn’t need to be an exact science however, it should be as granular as you can so that access controls are not too vast and useless.

Once this is completed after which it is necessary to create a chain of custody for every interaction with the system and any changes to data. This will assist in defending any future lawsuits, and provide peace of mind for customers who are concerned about their personal data being shared with unauthorized parties.

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